E-invoicing thanks to UBL…
The future is digital. And the same applies to your invoices. Billit creates digital invoices in XML format (UBL). Thanks to the fast input you can easily convert your suppliers’ non-digital invoices into a digital document, automating your invoicing process to a large extent while saving time and money!
… and secure sending through Peppol
Peppol is the preferred method for sending your e-invoices. Thanks to the secure and closed network, you avoid invoice fraud while ensuring that your invoices arrive at their destination. Peppol was set up with the support of the European Commission and is already the standard system for sending digital invoices in many countries. In addition, more and more government services are requiring digital invoices to be sent through Peppol. Do you sometimes send invoices to government services? Then Billit is the solution for you. Besides being an invoicing platform, Billit is also the largest Peppol Access Point in Belgium. In addition, Billit is a member of the EURINV consortium, thereby contributing to the further development and implementation of the new standards for e-invoicing.
What is Peppol?
Peppol stands for Pan-European Public Procurement On-Line and is a secure network which can be used to send files, e.g., an e-invoice in UBL format, according to a specific EDI protocol. Peppol was co-financed by the European Commission and 18 government agencies to simplify the purchase-to-pay process between government agencies and suppliers. More and more countries require the use of the Peppol network for sending e-invoices. Peppol has been the standard system for invoicing to Flemish government bodies in Belgium since 2017, but more and more governments are also making its use mandatory in the rest of Europe. In Italy, sending e-invoices via Peppol is already mandatory for B2B invoicing. Belgian government services receive their UBL files through Mercurius. In France they use Chorus. Like Billit, both systems have their own Access Point to the Peppol network. Would you like to send a free e-invoice to a government service or another company through the Peppol network? Click here.
How does Peppol work?
To receive invoices through the Peppol network, you must register your company with a unique identifier through an Access Point. In Belgium this is done based on the company number, in the Netherlands through the Chamber of Commerce or based on the OIN number. For foreign companies this can also be done based on the GLN number. You can register through a service provider, a software platform or even through an API. When you create a Billit account, we automatically register your company through our own Access Point. Other software suites have their own Access Point, or use an existing Access Point to which their software is connected. You can only register with 1 Access Point at the same time. You can always easily change your registration. This usually happens automatically if you change software or service provider.
You do not even need to be registered to send invoices. You can also send invoices over the network through a service provider or using software without registering. In that case, you cannot receive invoices.
Once you are connected, you use your software to send your invoices over the protected network to other businesses or government services based on their unique identifier (in Belgium it is the company number). You do not need to know through which Access Point your customer is connected. Even if your customer is suddenly connected through another Access Point or software, you can be sure that your invoices will always arrive at their destination, namely your recipient’s software.
Digital invoices that are sent through Peppol are therefore always sent and received from software that is connected to a Peppol Access Point. Thanks to the universal UBL format, the receiving software reads them out without errors, which means that they can be partly or fully processed automatically and stored digitally.
How can I receive invoices from suppliers through Peppol?
Although companies should actually check whether you are affiliated with Peppol, most unfortunately do not do this automatically so you will have to ask them yourself. Get in touch with your contact or customer service or check the supplier list of the Government of Flanders. These companies should already be Peppol-compliant. All they need is your VAT number (or other identifier with which you are registered with Peppol).
You can easily recognise company customers that can receive invoices through Peppol because of the green Peppol button that is displayed in Billit when you create an invoice.
You may also have suppliers that create and send e-invoices, but not necessarily through Peppol. These can be easily forwarded to the fast input e-mail address.
Digital invoices are automatically processed in the fast input, whether they are sent through Peppol or by e-mail. Unlike scanned or PDF invoices, you no longer have to check the data.
Why use Peppol?
Sending UBL invoices through the Peppol network has several advantages. Firstly, it is a secure network that you can only access through certified Access Points. The closed network ensures that sensitive financial data can be securely exchanged between companies and government agencies. Billit has its own Access Point, so you can always send your e-invoices securely using our invoicing platform. In addition, the use of the UBL format ensures that the documents you send over the network are interpreted and therefore processed in the same way by all software. As a result, a large part of the invoicing process can be automated. This saves a lot of time, but also reduces the chance of errors in the invoicing process, because you no longer have to provide payment details yourself.
What else can I do with Peppol?
The Peppol network is used to transfer e-invoices, but you can also send other financial documents such as tenders over the network. As Billit has its own Access Point, you can also use our Peppol API to send other documents as well as to send documents from your own ERP. You can find further information about this on our API page.