Of course, once you have correctly scanned and archived your purchase invoices via the fast input, you will also want to be able to pay them quickly and easily. In Billit you can generate payments files that you can import into your own banking environment. This page shows a list of all payment methods in Billit.
To prevent errors when copying payment data from Billit, you can generate and export a payments file (SEPA file) from Billit, which you can import into your banking software. You can do this by selecting the invoices you want to pay in the list under “Expenses” and clicking on “Pay”. (You will need to enter your bank accounts in your company profile first, otherwise you will not be able to select a bank account in the next step)
The next screen allows you to verify the data. Select your bank to generate a payments file for your bank and click “Download payments file”. If you have several accounts, make sure you select the right account before downloading the payments file. You will find instructions on how to import the payments file into your banking software in the blue box. Please note that in most cases, payments files are only valid for one day. It is advisable to import your payments file into your banking software as soon as you have downloaded it. Furthermore, some banks charge a fee for each execution date. In that case, it may also be advantageous to let all payments take place on the same execution date. Your invoice payment status will not be updated after generating a payments file (because your invoice will not yet have been paid at that time). Like other transactions, the invoice payment status will only change after the automatic payment verification can link the payment transaction to the invoice.
The table below lists the banks that allow you to import a SEPA payments file into the online banking environment.
|Bank||Loading manual payments files into the home bank?|
|Bank J. VanBreda|
|Banca Monte Paschi|
To avoid errors when copying payment details from Billit, you can generate and export a payment (SEPA file) and import it in your bank software. If you linked your ING bank account with Billit via Billbank-CODA (i.e. not if your bank account is only linked via Billbank-DIGI, Codabox or Ponto) you don't need to upload this payment file manually. It will be generated automatically in your online bank environment. To do this, select the invoices you want to pay from the list under ‘Expenditure’ and click ‘Pay’. (Don't forget to fill in your bank account numbers first in your company profile and to link them via Billbank-CODA or you won't be able to select a bank account in the next step)
You can verify the details on the next screen. Select your bank account to generate a payment file and click 'Send payment file to ING'. Do you have several accounts? Don't forget to select the right bank account before you send the payment file. The payment status for your invoices is not changed after generating a payment file (your invoice is not paid yet at this point). Just like with other transactions the payment status of the invoice won't change until the payment is processed and the automatic payment check can link the transaction to the invoice. Read more info on automatic payment checks here.
If you have a business account with KBC, you will also be able to pay your invoices from KBC Touch. More information about the link with KBC Touch can be found here.
You can also generate a QR code for each invoice, which you can scan with your banking software to make your payment This option is possible for the follwing banks:
- BNP Paribas Fortis
To do this, just go to the “Expenses” menu, select the invoices you want to pay, and click on “Pay”.
On the next screen, click on the QR icon next to the invoice that you wish to pay to generate the QR code. Then, scan the QR code with your banking app to pay the invoice.