Of course, once you have correctly scanned and archived your purchase invoices via the fast input, you will also want to be able to pay them quickly and easily. Billit already had the option to generate payments files that you can import into your own banking environment. Now, you can also easily pay invoices from Billit with Bancontact. KBC customers can still pay their invoices from their familiar KBC Touch environment. This page shows a list of all payment methods in Billit.
You can pay invoices via Bancontact by going to your “Expenses” menu, selecting the invoices you want to pay, and clicking on pay.
On the next screen, you click on “Pay” in the window “Pay now via Bancontact”. Note: The maximum invoice amount you can pay at once with Bancontact is €2,500. If you want to pay invoices for amounts higher than €2500, you will not see the “Pay now via Bancontact” window.
The next screen will be the payment screen where you can pay with Bancontact.
The costs for paying with Bancontact always appear in the “Pay now via Bancontact” box and are paid from the account you use to pay the invoice or invoices. Once you have paid, the payment status of the invoice or invoices will change to “Payments file generated”. The status will change to “Paid” once the payment has been made to your bank and a payments file has been received via the link with your bank.
Bancontact will send you a monthly invoice for these transaction costs.
The costs for Bancontact payments are calculated as follows: you pay € 0.20 for each transaction + €0.02 for each payment (i.e., invoice) + a percentage: 0,002. The formula for calculating the transaction cost is f(x) = € 0.2 + (number of payments * €0.02) + percentage of total.
The maximum invoice amount you can pay at once with Bancontact is €2,500. If you want to pay invoices for amounts higher than €2500, you will not see the “Pay now via Bancontact” window.
Most banks impose a payment limit for Bancontact payments of €2500 per card per week. Some banks will let you set this limit to a different amount. You will have to contact your bank to do this. Due to the fact that there are strict security rules regarding the adjustment of payment limits, you will have to arrange this personally with your bank.
To prevent errors when copying payment data from Billit, you can generate and export a payments file (SEPA file) from Billit, which you can import into your banking software. You can do this by selecting the invoices you want to pay in the list under “Expenses” and clicking on “Pay”. (You will need to enter your bank accounts in your company profile first, otherwise you will not be able to select a bank account in the next step)
The next screen allows you to verify the data. Select your bank to generate a payments file for your bank and click “Download payments file”. If you have several accounts, make sure you select the right account before downloading the payments file. You will find instructions on how to import the payments file into your banking software in the blue box. Please note that in most cases, payments files are only valid for one day. It is advisable to import your payments file into your banking software as soon as you have downloaded it. Furthermore, some banks charge a fee for each execution date. In that case, it may also be advantageous to let all payments take place on the same execution date. Your invoice payment status will not be updated after generating a payments file (because your invoice will not yet have been paid at that time). Like other transactions, the invoice payment status will only change after the automatic payment verification can link the payment transaction to the invoice.
The table below lists the banks that allow you to import a SEPA payments file into the online banking environment.
|Bank||Loading manual payments files into the home bank?|
|Bank J. VanBreda|
|Banca Monte Paschi|
If you have a business account with KBC, you will also be able to pay your invoices from KBC Touch. More information about the link with KBC Touch can be found here.
If you are a Belfius or KBC customer, you will also be able to generate a QR code for each invoice, which you can scan with your banking software to make your payment.
To do this, just go to the “Expenses” menu, select the invoices you want to pay, and click on “Pay”.
On the next screen, click on the QR icon next to the invoice that you wish to pay to generate the QR code. Then, scan the QR code with your Belfius or KBC banking app to pay the invoice.