To correctly send an e-invoice to a government institution, you must send your invoice as a UBL file using the PEPPOL network. This European network connects users only through certified access points. Billit has its own access point so that you can invoice government institutions, as well as other companies that are connected to the PEPPOL network, quickly and securely. You can find more information about PEPPOL here. In addition to access points, government institutions have their own software platform for receiving and processing their e-invoices. In Belgium, this software platform is called Mercurius, in France it is called Chorus. These platforms are similar to Billit’s invoicing platform, but were specifically developed for government agencies. They are connected with a PEPPOL access point. The government agencies can use them to create, receive, and automatically process e-invoices.
Step 1: Create a (free *) account.
To send e-invoices through Billit, you must first create a (free*) profile that includes your business details. Do this by clicking this link and following the steps for registration.
(* You can try Billit fully functioning for free for 15 days. After 15 days you can only manage customers and create and send e-invoices over the PEPPOL network with a free Billit account. To use the many other possibilities of Billit you must then take a paid subscription.)
Step 2: Create a customer.
Add the government agency (or company) you want to send invoices to as a customer under the ‘Customers’ menu. Enter the company registration number, and Billit will complete the details using the information from the Crossroads Bank of Enterprises. Sending an e-invoice via the PEPPOL network is done from company to company. You will not need address details for this. The company or GLN number of the recipient is all you need to send your e-invoice.
If you want to send an e-invoice to the Flemish governement: make sure you provide the correct CBE-number as VAT-number in Billit.
E-invoicing for suppliers | Vlaanderen Intern
Step 3: Create an invoice.
To create an invoice, go to the ‘Income’ menu. Click ‘Add’ to create a new invoice or click the ‘Invoice’ shortcut on the dashboard. Select the customer that you just created in the ‘Customer’ field or click ‘Create new customer’ to create a new customer. Complete all the other fields and click ‘Create invoice’. Are you sending an invoice to a government institution? Then don’t forget to enter the correct PO number.
Please mention the correct PO number (only the number) in the Your reference / PO number field in Billit.
Step 4: Send your invoice.
You have now created your invoice. If your customer is connected to the PEPPOL network, a green PEPPOL button will appear at the bottom. Click this to send your invoice. The status of your invoice will change to ‘Sent’ under ‘Messages’.