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Ledger accounts

How can I work with ledger accounts in Billit?

Why process ledger accounts in Billit?

If your accounting software can read out ledger accounts, your expenditure and income will be automatically allocated to the correct ledger account. You will no longer have to allocate all the invoices or invoice lines to the correct ledger account after creating them, which saves a lot of time.

How do I activate ledger accounts in Billit?

1. Click ‘Show advanced’ under the ‘Settings’ tab.

 

billit ledger accounts

 

2. In the ‘Bèta’ box, you can activate the ‘Ledger accounts’ options by ticking the checkbox. Don’t forget to click ‘Save’ at the bottom after checking the option.

billit ledger accounts

 

How do I allocate income to a ledger account?

After activating the ‘Ledger account’ option, an option will appear to allocate an entire invoice or invoice line to a ledger account when creating an invoice, delivery note, order form, or credit note. If you enter a ledger account in the ‘Ledger account’ field, this ledger account will apply to the entire invoice. However, you can overwrite the ledger account for an individual invoice line by adapting the ledger account in the ‘Account’ field for the relevant invoice line. When you have set a ledger account for a specific customer or supplier at customer or supplier level, the ‘Ledger account’ field will be prefilled. You can still overwrite this prefilled ledger account at invoice or invoice line level.

billit ledger accounts

 

How do I allocate expenditure to a ledger account using ‘Fast input’?

When importing purchase invoices, you can indicate whether you want to allocate the entire invoice to a ledger account or just allocate various invoice lines to different ledger accounts. If you enter a ledger account in the ‘Ledger account’ field, this will apply to the entire invoice. You can still overwrite the ledger account for an individual invoice line by adapting the ledger account in the ‘Account’ field for the relevant invoice line. When you have set a ledger account for a specific customer or supplier at customer or supplier level, the ‘Ledger account’ field will be prefilled. You can still overwrite this prefilled ledger account at invoice or invoice line level.

billit ledger accounts

 

How do I allocate invoices/invoice lines to a ledger account in Teamleader?

If you use Billit in combination with Teamleader, you can still create your invoices in your familiar Teamleader environment. Here too you can allocate a complete invoice or an invoice line to a ledger account. However, in Teamleader, you must first enter the various ledger accounts under ‘Settings’ > ‘Invoices’. Click the plus to add a new ledger account. If necessary, request a list with the correct ledger accounts from your accountant first to ensure that you are using the correct ledger accounts.

billit ledger accounts

 

Where does Billit save ledger accounts in the e-invoice?

Double ledger accounts are kept at two levels in the UBL. The following lines appear at invoice level: “Invoice > AccountingCostCode” and “Invoice > AccountingCost”. The following lines appear at invoice line level: “invoiceLine > AccountingCostCode” and an “InvoiceLine > AccountingCost”. The same applies to the credit notes. In this case, they appear under CreditNote and CreditNoteLine.

billit ledger accounts

How do I set a preferred ledger account for a customer or supplier?

Are invoices of a specific customer or supplier always allocated to the same ledger account? In that case, you can indicate in the customer or supplier tab to which ledger account the invoices for this customer or supplier should be allocated. Does an invoice or invoice line for this supplier or customer need to be exceptionally allocated to another ledger account? In that case, you can overwrite the prefilled field when creating an invoice or entering an invoice line.

billit ledger accounts

 

How do I add a ledger account to a file? (Accountant’s account)

As the accountant, you can manually enter the ledger accounts you use by entering the various ledger accounts in the file of the customer for which you want to set the ledger accounts.

billit ledger accounts

 

Don’t want to have to enter the ledger accounts for every separate file? Use an Excel file to import a list of ledger accounts into Billit. Your customers will see a list of ledger accounts in a drop-down menu when they try to allocate an invoice or invoice line to a ledger account. Click the ‘Import’ tab in your customer’s file and import the Excel file with your ledger accounts.

billit ledger accounts

 

Which accounting software can automatically read out ledger accounts? (Accountant’s account)

Some accounting software packages can automatically read out ledger accounts allocated in the invoice. These invoices are then automatically allocated to the correct ledger account and can be processed quicker. The accounting software packages that can read out the ledger accounts listed on the invoice are Expert M, Octopus, Exact Online, and Topaccount.

Which accounting software can import ledger accounts? (Accountant’s account)

Some accounting software packages no longer require you to import a CSV file with the ledger accounts into Billit. The accounting software will do it for you. Again, a drop-down menu with the prefilled ledger accounts will appear when you enter an invoice or an invoice line. The accounting software packages that can do this are Exact Online and Expert M.